Proofreading
“What is the shortest word in the English language that contains the letters: abcdef? Answer: feedback. Don't forget that feedback is one of the essential elements of good communication.”
Proofreading consists of reviewing any text, either hard copy on paper or electronic copy on a computer and checking for typos and formatting errors. Proofreading business documents can prove to be very difficult and time-consuming. We as professionals know what to look for in order to eliminate any mistake in your documents. In our internal quality assurance proofreading process, we use a number of ways to detect and correct any errors in your text:
- Check Grammar and Spelling
- Look for punctuation mistakes
- Correct terminological errors and stylistic slips
- Check numbers, names and format
- Improve vigor and directness
- Check overuse of nouns (known as the noun habit)
- Avoid wordiness by removing opening fillers, deleting long lead-ins, eliminating redundancies, purging empty words and reducing compound propositions.
- Avoid using trite and dry business terms.
- Usage of numbered/bulleted lists for quick comprehension
- Headings for visual impact
- Evaluate usage of graphic techniques such as underlining, bold, italics and caps.
- We always proofread using a printed copy.
- In the final step of the proofreading process it is important to ask questions regarding the content of your text, such as:
- “How successful will this message be?”
- “Does it say what it was meant to?”
- “Will it achieve its purpose?”
Many of the problems that occur in business life are the direct result of people failing to communicate properly. Faulty communication causes the most problems. It leads to confusion and can cause a good plan to fail. Proofreading is an important instrument in improving the quality of how information and ideas flow from one person to another. It involves you successfully transmitting an idea to a receiver by first taking into account the feedback of a 3rd person evaluating your text. Effective communication occurs only if the receiver understands the exact information or idea that the sender intended to transmit.
Quality Guarantee
We will always do our utmost to make sure that by proofreading your documents; we will improve on your communication and make sure that your message is matching your target audience. Get a free quote today and test our proofreading services!
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